Article I. Name
The name of this organization shall be the Pinewood Parent Teacher Club, hereinafter referred to as the PTC.

Article II. Mission
The mission of the PTC is to support the academic, emotional, social, and physical development of students and to enhance the teaching and learning environment at Pinewood Elementary School.

Article III. Objectives
The PTC shall:
1. Identify enrichment needs for the school;
2. Plan and implement fundraising activities in order to fund those identified needs;
3. Oversee expenditures of those funds on an ongoing basis;
4. Foster open communication and effective collaboration between parents/guardians, teachers, administrators and support staff.

The PTC shall encourage the involvement of all parents/guardians and teachers of Pinewood Elementary School students without regard to race, color, national origin, citizenship, gender, religion, economic status, age, disability, political beliefs, sexual orientation, and marital or family status.

This club shall be non-profit, nonsectarian, non-partisan, and shall not endorse any person for public office. It shall not seek to direct the educational policy of the school.
Notwithstanding any other provision of these by-laws, the PTC shall not carry on activities not permitted to be carried on by an association exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.

Article IV. Membership and Dues
All Pinewood Elementary parents/guardians, faculty and Pollock Pines Elementary School District staff that subscribe to the by-laws of this organization and pay annual dues shall be considered members in good standing. Only members in good standing shall be entitled to vote on any matter brought before the General Membership for a general vote. No votes will be accepted by proxy.
Annual dues shall be five dollars ($5.00) per individual voting member per school year. Dues are to be paid by the fifth (January) General Membership meeting with the exception of new student enrollment.

Article V. Meetings
A minimum of nine (9) general membership meetings shall be held during the school year. All General Membership meetings shall be open to the public. When necessary, special meetings of the membership may be called by the President with the approval of the Executive Board.
The time and place of all General Membership meetings shall be determined by the Executive Board and a written notification will be given to the PTC members at least 5 days before a general meeting.
A meeting will be comprised of 2 (two) session per monthly date. The combined votes of each session will constitute a final decision for items requiring a vote. Those members attending the first session of the monthly date may abstain from voting and cast their vote at the later session.
A minimum of five (5) voting members present at any scheduled meeting shall constitute a quorum. All voting at any meeting, general or special, by membership and/or Executive Board may be by hand count with the exception being the election of Executive Board members which shall be by secret ballot.
Individuals wishing to be recognized on the agenda must submit their topic and request in writing or via email to the executive board for approval. Requests must be submitted no later than 5 calendar days prior to scheduled meeting. Those individuals will be advised of approval or disapproval by the executive board no later than 2 days prior to requested meeting.

Article VI. Executive Board
The Executive Board of the PTC shall be comprised of all elected officers as follows: President, Vice-President, Treasurer and Secretary
The Executive Board may fill any vacancy in office occurring between elections provided that the Vice-President shall become President in the event of vacancy of that office. The office of Vice-President shall then be appointed by the Executive Board.
The Executive Board shall transact any necessary business occurring between regular meetings and shall have power to incur indebtedness not to exceed $150 per expenditure for the ordinary and current expenses of the PTC and expenses deemed an immediate need by the Executive Board.
Three members of the Executive Board will constitute a quorum. In the event of an evenly split vote amongst the Executive Board, the question will be placed before the General Membership.

Article VII. Elections
The privilege of nomination and election to the Executive Board shall be limited to members in good standing of the PTC who have been members for at least thirty (30) days prior to nomination.
Nominations for Executive Board shall be made from the floor at the April meeting. Absentee nominations will be accepted.
An election shall be held by secret ballot at the meeting in May, after each nominated candidate has been given an opportunity to speak.
Nomination is not a prerequisite for a member seeking election to the Executive Board and write in candidates are permitted.
Executive Board members shall serve for a term of one year to begin June 30th. No person shall be elected to the same office for more than two (2) consecutive years.
All paperwork and accounts associated with the outgoing PTC Executive Board Members and Committee Chairpersons duties and functions must be turned over to the new board members no later that June 30th.

Article VIII. Duties of Executive Board
The President:
1. shall coordinate the work of Executive Board and committees of the PTC in order that the mission and objectives may be promoted;
2. shall call and preside over all meetings of the PTC and Executive Board and be allowed to vote only in a tie breaking vote;
3. shall appoint all standing and special committees as necessary;
4. shall assign Executive Board members for attendance of other school meetings.

The Vice-President:
1. shall act as aide to the President;
2. shall perform the duties in the absence of the President and, by the request of the President, act as his/her representative;
3. shall act as overseer of committees;
4. shall maintain a current and accurate inventory of all durable goods purchased or donated for use by the PTC;
5. may call a meeting of the Executive Board.

The Treasurer:
1. shall keep an accurate record of receipts and disbursements of the PTC funds;
2. shall pay all bills approved by the PTC upon receipt of a duly authorized warrant;
3. shall pay out all monies of the PTC by check signed by her/him and countersigned by the President, Vice-President, or Secretary;

4. shall receive all monies for the PTC and deposit same in the name of the club in a bank approved by the PTC;

5. shall present a written report at each meeting, and when requested by the PTC, to keep the membership informed of receipts and expenditures;
6. shall make an annual financial report to the PTC which will include gross receipts and disbursements for the year as set forth in the by-laws;
7. may call a meeting of the Executive Board.

The Secretary: The Secretary shall:
1. shall keep an accurate record of the proceedings of all PTC meetings;
2. shall make copies of the minutes of the previous meeting available via email or posting at Pinewood no later than 2 days prior to the next meeting and at the beginning of each meeting, for approval by the general membership;
3. shall provide results for all funding requests via email and posting by 5:00 pm the next business day.
4. shall be prepared to refer to the minutes of the previous meeting;
5. shall keep a current list of all paid members of the PTC (as provided by the membership chairperson);
6. shall keep a current copy of the by-laws;
7. shall conduct all necessary correspondence of the PTC as authorized by the President or PTC;
8. shall be responsible for weekly news notes and other media releases coordinating with the Vice President regarding committee activities;
9. shall set forth the agenda for general meetings as set forth in the by-laws;
10. may call a meeting of the Executive Board.

Failure to perform the duties of office may result in the removal from membership on the Executive Board by majority vote of the General Membership.

Article IX. Standing Committees
There shall be the following standing committee chairpersons to be appointed from the general membership or Executive Board by the President:
1. Teacher Appreciation Chairperson: Shall organize and coordinate volunteers to show appreciation for the school and district staff;
2. Membership Chairperson: Shall plan and conduct membership drives. Shall keep an accurate record of names and telephone numbers of all general members;
3. Merchants for Education Chairperson: Shall collect, organize, and submit all merchant related reimbursements to the appropriate companies for payment;
4. By-Laws Chairperson: Shall, by committee, review the by-laws of the PTC and make revision recommendations to the members for a vote as described in Article XII;
5. Beautification Chairperson: Shall organize and implement activities and coordinate volunteers to help keep the Pinewood campus attractive;
6. Kindergarten Readiness Camp Chairperson: Shall organize and coordinate volunteers for the Kindergarten Readiness Camp that will take place during summer school at Pinewood each year;
7. Fundraising Chairperson: Shall arrange the sale, coordinate volunteers and implement the goals that the General Membership approves for the annual sale;
8. Accounts Review Committee: Refer to Article X.
Other Chairpersons or committees shall be appointed at the discretion of the President;
All Committee chairpersons, at their discretion, shall expand their committees to assist them.
All Committee chairpersons shall prepare and submit a monthly report to the Secretary regardless of activity.
All monies raised for the Pinewood Parent Teacher Club must be documented on the PTC Deposit form and submitted to the PTC Treasurer immediately.

Article X. Accounts Review
A committee of no less than three (3) people shall be appointed from the membership. A mid year review will be performed and completed by January 30th and the final year review shall be completed prior to June 30th before they are turned over to the next years Treasurer as set forth in the bylaws. If the committee finds discrepancies, the information shall be presented to the General Membership for possible referral to an outside qualified professional for review or further action.

Article XI. Parliamentary Authority
The rules contained to the current edition of Robert’s Rules of Order Newly Revised shall govern the PTC in all cases to which they are applicable and in which they are not inconsistent with these by-laws and any special rules of order the PTC may adopt.

Article XII. Amending By-laws
These by-laws may be amended as per the committee recommendation at any regular meeting of the General Membership by a two-thirds vote of the members present and voting.

Article XIII. Funding Requests
Funding requests must be submitted in accordance with the agenda request process as set forth in Article V. All approved funding must be distributed as originally proposed by the last day of school.
All funding requests must address the following:
1. Provide use of funding, cost estimates, dates and potential vendors. Use local vendors when possible;
2. Provide enough hard copies of presentation for each member of the Executive Board;
3. PTC Funds will only be dispersed to preapproved activities. Refunds without prior authorization will not be provided.

Article XIV. Dissolution Clause

Upon dissolution of this organization, for whatever cause, the assets thereof
shall be distributed as required by Section 501(c)(3) of the Internal Revenue
Code or the corresponding provisions of any future United States revenue
law, as amended or shall be distributed to the Federal, State or local
government for a public purpose. Any such assets not so disposed of shall
be disposed of by a court of competent jurisdiction of the county in which the
principal office of the organization is then located, exclusively for such
purposes.